Subtasks... for better task management

Learning outcomes:

• Why use subtasks
• How to create subtasks
• Pro-tips for using subtasks effectively

Why use subtasks

Using subtasks provides several benefits for managing your task list, whether its to break down an activity into more manageable chunks in a project, share the load with a teammate, or to make sure you complete the key activities to achieve a task in the right order and at the right time. 

The key benefits for breaking tasks down into subtasks are:

• Increased organization: Subtasks break down larger tasks into smaller, manageable parts, making it easier to keep track of progress and stay organized.

• Better focus: By dividing tasks into subtasks, individuals can focus on one aspect of the task at a time, reducing the risk of getting overwhelmed by the overall task.

• Improved time management: Subtasks help individuals plan and allocate their time more effectively, as they can estimate the time needed for each subtask and allocate resources accordingly.

• Better goal tracking: Subtasks allow for more granular tracking of progress, making it easier to see what has been completed and what still needs to be done.

• Improved motivation: Breaking down tasks into subtasks can provide a sense of accomplishment as individuals mark each subtask as complete, helping to boost motivation and keep them on track.

How to create subtask

To add a subtask, on a task title to open the task editor.

Click the + button next to Subtasks.

Add your subtask title and hit return. The subtask will be created and inherit data from the parent, such as start and due dates. To edit a subtask, click the edit button in line with the subtask. This will open the subtask editor so you can adjust dates and status.

Clicking the subtask's title will reload the task editor with the subtask's data.

When you are viewing a subtask in the task editor, the subtask's headline task will be displayed instead of any subtask information. Clicking the headline task title will reload the task editor with the headline task's data.

To delete a subtask, click the delete button in line with the subtask. This removes the subtask from the headline task, but does not delete the task from the task board.

To delete the task permanently, from the subtask view above, click the edit button, scroll to the bottom of the task editor and click delete.

Pro-tips for using subtasks effectively

1. Keep subtasks specific and actionable: Make sure each subtask is specific, measurable, and actionable, so you know exactly what you need to do and can track progress easily.

2. Break down tasks into smaller parts: Divide larger tasks into smaller, manageable subtasks to avoid feeling overwhelmed and to make progress tracking easier.

3. Estimate time needed for each subtask: Estimate the time needed for each subtask to help you allocate your time effectively and plan your workday more efficiently by adding them to your calendar.

4. Prioritize subtasks: Prioritize subtasks based on importance and urgency, so you know which tasks to tackle first.

5. Regularly review and update subtasks: Regularly review and update your subtasks to ensure that you stay on track and make necessary adjustments along the way.

By using these pro-tips, you can make the most of using subtasks and enjoy the benefits of a more organized and productive task management process.